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UBM Development AG: Invitation to shareholder meeting according to §107 Abs. 3 AktG
Wien
(pta018/26.04.2016/09:35 UTC+2)
UBM Development AG
FN 100059 x
ISIN AT 0000815402
Invitation to a shareholders' meeting
We hereby invite our shareholders to the
135th ordinary shareholders' meeting of UBM Development AG to be held
on Wednesday, 25 May 2016, at 11 a.m. (CET)
in 1120 Vienna, Am Euro-Platz 2, EURO-PLAZA, Building G.
Agenda
1. Presentation of the annual financial statements including the management report, the corporate governance report, the consolidated financial statements including the group management report, the proposal for appropriation of the profit and the report made by the Supervisory Board for the financial year 2015
2. Resolution on appropriation of the net profit
3. Resolution on approval of the actions of the members of the Board of Management for the financial year 2015
4. Resolution on approval of the actions of the Supervisory Board members for the financial year 2015
5. Election of the auditor and group auditor for the financial year 2016
DOCUMENTS FOR THE SHAREHOLDERS' MEETING
In particular, the following documents will be made available on the company's website at www.ubm.at/hv not later than from 04 May 2016:
- annual financial statements including the management report,
- corporate governance report,
- consolidated financial statements including the group management report,
- proposal for appropriation of the profit,
- report of the Supervisory Board,
each for the financial year 2015;
- proposals for resolutions on the items 2 to 5 of the agenda,
- form for granting proxy,
- form for revocation of proxy,
- full text of this invitation to the shareholders' meeting.
INFORMATION ON THE SHAREHOLDERS' RIGHTS AS DEFINED IN SECTIONS 109, 110, 118 AND 119 AKTG
AMENDMENTS TO THE AGENDA BY SHAREHOLDERS
Shareholders whose shares in the aggregate account for 5% of the share capital and who have held those shares for at least three months prior to filing the motion may request in writing that additional items be included in the agenda of this shareholders' meeting and that they be published, provided that such request is received in writing by the company not later than by 04 May 2016 exclusively at the address 1210 Vienna, Floridsdorfer Hauptstraße 1, Department Konzernmanagement, to the attention of Ms. Dr. Natascha Scherzer. Every item so requested to be included in the agenda must be accompanied by a proposal for resolution including a statement of the reasons. The shareholder status has to be evidenced by providing a deposit receipt as defined in Section 10a AktG, which certifies that the requesting shareholders have held their shares for at least three months prior to filing the request and such evidence must not be older than seven days at the time of presentation to the company. As regards other deposit receipt requirements reference is made to the information about the right to attend shareholders' meetings.
SHAREHOLDERS' PROPOSALS FOR RESOLUTION REGARDING THE AGENDA
Shareholders whose shares in the aggregate account for 1% of the share capital may submit proposals for resolution including a statement of the reasons regarding any item on the agenda in text format and may request that such proposals including the statement of reasons be made available on the company's website, provided that such request in text format is received by the company by 13 May 2016 either by fax to +43 (0)50626 1636 or at the address 1210 Vienna, Floridsdorfer Hauptstraße 1, Department Konzernmanagement, to the attention of Ms. Dr. Natascha Scherzer, or by email at office.km@ubm.at, with such request to be attached in text format to the email message, for example as a PDF file.
The shareholder status must be evidenced by presenting a deposit receipt as defined in Section 10a AktG, which must not date back more than seven days at the time of presentation to the company. As regards the other deposit receipt requirements reference is made to the information about the right to attend shareholders' meetings.
RIGHT TO INFORMATION
At the shareholders' meeting every shareholder shall, upon request, be informed about company matters to the extent such information is required for proper assessment of an item on the agenda.
Such information may be denied if, according to the reasonable judgement of an entrepreneur, disclosure of the same might cause a material disadvantage to the company or an affiliated enterprise or might be a punishable offence.
For reasons of procedural economy please submit any questions the answering of which will require an extended period of preparation in text format to the Management Board timely before the shareholders' meeting. Questions may be sent to the company by post to the address UBM Development AG, Department Konzernmanagement, to the attention of Ms. Dr. Natascha Scherzer, 1210 Vienna, Floridsdorfer Hauptstraße 1, or by fax to +43 (0)50626 1636.
MOTIONS AT SHAREHOLDERS' MEETINGS
Every shareholder, irrespective of the number of shares s/he holds, is entitled to file a motion at the shareholders' meeting with respect to any item on the agenda.
INFORMATION ON THE WEBSITE
Further information on these shareholder rights as defined in Sections 109, 110, 118 and 119 AktG are now available on the company's website at www.ubm.at/hv.
RECORD DATE AND ATTENDANCE AT THE SHAREHOLDERS' MEETING
The right to attend a shareholders' meeting and to exercise voting rights and other shareholder rights which are to be claimed in connection with shareholders' meetings depend on the shares held at the end of 15 May 2016, midnight (CET) (Record Date).
Only persons who are shareholders at the Record Date and provide evidence thereof to the company are entitled to attend the shareholders' meeting.
The number of shares held as of the Record Date must be evidenced by providing a deposit receipt as defined in Section 10a AktG, which must be received by the company by 20 May 2016, exclusively at one of the addresses stated below.
By post:
HV-Veranstaltungsservice GmbH
Code word: UBM HV
Köppel 60
8242 St. Lorenzen/Wechsel
Austria
By fax:
+43 (0)1 8900 500-77
By email:
anmeldung.ubm@hauptversammlung.at, with the deposit receipt to be attached to the email message in text format, for example as a PDF file
Via SWIFT:
GIBAATWGGMS; message type MT598; please ensure that the respective ISIN of the shares of the company is included in the text
DEPOSIT RECEIPT AS DEFINED IN SECTION 10a AKTG
The deposit receipt must be issued by the bank keeping the securities account, which shall have its registered office in a Member State of the European Economic Area or in a Full Member State of the OECD, and must contain the following information:
- information on the issuer: name and address or a standard code used for transactions between banks (BIC),
- information on the shareholder: name, address, date of birth in the case of individuals, register and register number in the case of legal entities,
- information on the shares: number of shares held by the shareholder, ISIN of the shares of the company,
- securities account number or any other designation,
- time or period to which the deposit receipt refers.
Deposit receipts as evidence of the shareholding for attendance at shareholders' meetings must refer to the Record Date stated above, i.e. 15 May 2016.
Deposit receipts will be accepted in German or in English.
REPRESENTATION BY PROXY
Every shareholder who is entitled to attend the shareholders' meeting has the right to appoint a proxy, who shall attend the shareholders' meeting on behalf of the shareholder and who shall have the same rights as the shareholder s/he represents.
A proxy must be granted to a specific person (an individual or a legal entity) in text format, and also several persons may be granted proxy.
The proxy shall be submitted to the company exclusively at one of the addresses stated below:
By post:
HV-Veranstaltungsservice GmbH
Code word: UBM HV
Köppel 60
8242 St. Lorenzen/Wechsel
Austria
By fax:
+43 (0)1 8900 500-77
By email:
anmeldung.ubm@hauptversammlung.at, with the proxy to be attached to the email message in text format, for example as a PDF file
Personally:
At the time of registration for the shareholders' meeting at the place of the meeting.
A form for granting proxy and a form for revocation of proxy will be sent upon request and are available on the company's website at www.ubm.at/hv.
In case a shareholder has granted proxy to the bank which keeps his/her securities account(s), a confirmation of the bank that proxy was granted, in addition to the deposit receipt, shall be sufficient. For transmission of that confirmation Section 10a (3) AktG shall apply mutatis mutandis.
If the proxy is not handed in personally at the time of registration at the shareholders' meeting, the proxy must be received by the company by 24 May 2016, 4 p.m. (CET).
The foregoing regulations on granting of proxies shall apply mutatis mutandis to the revocation of proxies.
As a special service, a representative of the Austrian Shareholders' Association (IVA - Interessenverband für Anleger), 1130 Vienna, Feldmühlgasse 22, is available to shareholders as an independent proxy for exercising their voting right at the shareholders' meeting. A special proxy form for this purpose can be downloaded from the company's website at www.ubm.at/hv. Shareholders can also contact Dr. Michael Knap of the IVA directly by calling +43 (0)1 8763343-30, by fax at +43 (0)1 8763343-39 or by e-mail at michael.knap@iva.or.at.
TOTAL NUMBER OF SHARES AND VOTING RIGHTS
At the time of the convocation of the shareholders' meeting, the share capital of the company amounts to EUR 22,416,540.00 and is divided into 7,472,180 no-par value bearer shares. Each share carries one vote. The company neither holds directly nor indirectly any shares of treasury stock at the time of the convocation of the shareholders' meeting. Therefore, the total number of shares entitled to attend and vote amounts to 7,472,180 shares at the time the shareholders' meeting is convened.
We kindly ask you to have a valid official photo identification document ready for registration.
Admission for collection of voting cards will start at 10 a.m. (CET).
Vienna, April 2016
The Management Board of
UBM Development AG
(end)
Emitter: |
UBM Development AG Floridsdorfer Hauptstraße 1 1210 Wien Austria |
|
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Contact Person: | Dr. Julia Kozielski | |
Phone: | +43 50-626-3827 | |
E-Mail: | julia.kozielski@ubm.at | |
Website: | www.ubm.at | |
ISIN(s): | AT0000815402 (Share) AT0000A0QR71 (Bond) AT0000A185Y1 (Bond) DE000A18UQM6 (Bond) | |
Stock Exchange(s): | Vienna Stock Exchange (Official Trade); Free Market in Frankfurt (Basic Board) |